Company Secretary

In Hong Kong, every limited company is required to appoint a company secretary. The company secretary is a statutory position in Hong Kong’s corporate system. The company secretarial Hong Kong services cover the following areas such as submitting annual returns on a regular basis, delivering other required forms to the Companies Registry about the changes of the company and formulating the company's internal meeting minutes and resolutions for the company's directors/shareholders etc.








Our strength

Professional team

We have a very experienced team, together with a sound internal system to keep track of your accounts. You can be assured that your documents would be handled well and in a timely manner.

Reasonable price

We understand the burden of a startup, thus we insist to set a fair price on our service with excellent service quality.

Trustworthy and reliable

We manage your account with care and inform clients regularly about the document status so that you could be hassle free.

Packages

Our Pricing Plans

BASIC PLAN

  • Participate as Company Secretary until the next anniversary of its incorporation
  • Prepare and Submit Annual Return (AR) for the year
  • Process BR Renewal (Optional)
HKD 1,200

COMPREHENSIVE PLAN

  • Participate as Company Secretary until the next anniversary of its incorporation
  • Prepare and Submit Annual Return (AR) for the year
  • Prepare and Update the following statutory records, including:
  • - Register of Shareholders
  • - Register of Directors
  • - Register of Secretaries
  • - Significant Controllers Registers (New mandatory statutory document since 2018)
  • Process BR Renewal (Optional)
HKD 1,500

PREMIUM PLAN

  • Participate as Company Secretary until the next anniversary of its incorporation
  • Prepare and Submit Annual Return (AR) for the year
  • Prepare and Update the following statutory records, including:
  • Register of Shareholders
  • Register of Directors
  • Register of Secretaries
  • Significant Controllers Registers (New mandatory statutory document since 2018)
  • Provide any of the following secretarial services (at most 3 times):
  • - Change of Company Name
  • - Change of Registered Office Address
  • - Change of Director
  • - Change of Director Information
  • - Change of Business Name
  • - Change of Business Nature
  • Process BR Renewal (Optional)
HKD 2,400

Value-added services

  • Change of a Limited Company Name (Govt fee included) $800
  • Change of an Unlimited Company Name $500
  • Change of Branch Name / Trade Name $500
  • Change of Business Nature $500
  • Change of Registered and Business Address $600
  • Change or Resignation of Director / Company Secretary $500
  • De-registration of Unlimited Company $500
  • De-registration of Limited Company $2,800
  • Certified True Copy by CPA $500

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Frequently Asked Questions

Could the sole director of a limited company be appointed as the company secretary at the same time?

Section 475(2) of the Companies Ordinance (Cap. 622) restricts the sole director from acting as the company secretary. Also, section 475(3) of the Companies Ordinance (Cap. 622) states that private company having only 1 director should not have a body corporate as its company secretary if the director of that body corporate is the sole director of private company at the same time.

If I act as the sole director and the sole shareholder of a limited company, how should I appoint a company secretary for the company?

Company secretary could be either a natural person or a body corporate. In addition to appointing a person (who is required to be Hong Kong permanent resident) as the company secretary, you can also appoint a body corporate (that is, a limited company with a "registered address" or "business address" in Hong Kong) as the company secretary. The company secretarial Hong Kong services provided by StartupCow range from one-year service package to one-off services according to your needs. Please contact us at 3895 5666 for more details.

My company was registered before March 2014. Am I obligated to report the correspondence address of the existing company secretary?

Section 118(5) of Schedule 11 to the Companies Ordinance (Cap. 622) states that in the case of a company secretary of an existing company who is a natural person, the address of the company’s registered office is regarded as the correspondence address of company secretary Hong Kong.

If my company was incorporated earlier than March 2014 without the details of correspondence address of the existing individual company secretary, what address of the company secretary will be shown in the Register of Companies record?

The Registrar of Companies must record the address of the company's registered office as shown on the register of companies before the commencement date of the section (i.e. 3 March 2014) as the correspondence address of the company secretary Hong Kong.

What form should I submit if I want to register a new company secretary and resign the existing one?

You should deliver Form ND2A to report the appointment of company secretary or company secretary resigning to hold office within 15 days after the appointment or cessation for registration.

What form should I submit if my company secretary has changed its particulars?

Form ND2B has to be filled and submitted for reporting this change in particulars of company secretary not longer than 15 days after the change.

In case my company secretary resigns, is it necessary for the resigning company secretary to report the changes if the company has already notified the Registrar of Companies of the resignation in Form ND2A?

If the company has already submitted Form ND2A about the resignation, it is not required for the resigning company secretary to report the changes again. It is only when the resigning company secretary is believed to have not noticed the Registrar of Companies about this change that a Form ND4 should be submitted again.